Departmental Travel

Click here to make a reservation.

To schedule a vehicle for a department rental with Transportation Services use the Online Order Form . Transportation Services' dispatch system will allow you to reserve, change or cancel reservations 24/7 from your electronic devices. Each driver and requestor will need to fill out a one time profile prior to your first reservation on the system. See below for details. If you are part of a student organization you need to follow the directions under Student Organization Travel, shown here. If you have any questions please call 515-294-1882.

Reservations require the following information:

  • Type of vehicle
  • Pickup date and time
  • Return date and time
  • Destination
  • Business Purpose
  • Requester
  • Driver
  • Worktag (including Department Detail if required by your organization)
  • Phone number and department name
  • Number of passengers in vehicle including the driver

Please note: With the new kiosk system vehicle pickup is available 24 hours a day, 7 days a week. The system will allow you to pick up the vehicle 15 minutes prior to, or anytime after, your reservation start time, including weekends and holidays. Please see our 3-minute training video for more information.

Getting started

Students (undergrads & grads)
Faculty & Staff (including docs & post docs)

Please Note: For 15 passenger vans and trailers, all students need to have completed the van/trailer training. As for faculty and staff, van/trailer training is only needed if driving for a student organization.


Students:

  1. All students need to have a current Motor Vehicle Record (MVR) check. MVR checks are required by Risk Management policy and need to be updated every twelve months.
     
  2. After your MVR has been approved, you need to fill out an Agile FleetCommander Profile. This profile will be sent to our pending queue, where our staff will review and send a "Welcome" email. *Please use your Net-ID as the username (your Iowa State email without @iastate.edu). Your password will be the same as your email password.
     
  3. After you receive the "Welcome" email, you will be able to make your reservation online at anytime using Agile!

NOTE: Students and faculty driving for a student organization need to arrange travel through the SOTA system. All students need to complete the van and trailer training sessions before driving a 15 passenger vehicle or a vehicle with a trailer.

 


Faculty & Staff:

  1. Fill out an Agile FleetCommander Profile. This profile will be sent to our pending queue, where our staff will review and send a "Welcome" email. *Please use your Net-ID as the username (your Iowa State email without @iastate.edu). Your password will be the same as your email password.
     
  2. After you receive the "Welcome" email, you will be able to make your reservation online at anytime using Agile!

NOTE: Faculty and staff driving a 15 passenger vehicle for student organizations are required to complete the van and trailer training sessions.