Making Reservations

Scheduling:

A vehicle can be reserved by calling 515-294-1882 or sending an Intramural Purchase Order to Transportation Services. The Intramural Purchase Order can be sent through campus mail or faxed to 515-294-4838. Requests must include:

Type of vehicle
Pickup date and time
Return date and time
Destination
Requester
Driver
Account number
Phone number and department name

Vehicles are assigned on a first-come, first-serve basis keyed to the date the intramural purchase order is received. If you have established a Standing Order for in-state travel, the date you call will be used to determine the sequence in which vehicles are assigned.

If you are traveling out-state, an Intramural Purchase Order is required to reserve the vehicle at least five (5) workdays before your scheduled departure. Travel out of the country also requires a minimum five (5) workdays lead time to process the insurance documents for the vehicle.

Standing Order:

If you have established a Standing Order with Transportation Services and want to travel in-state, please call 515-294-1882 or order using the On-Line Order Form.

Intramural Purchase Order:

Please complete an Intramural Purchase Order and send it through campus mail or fax it to 515-294-4838. Intramural Purchase Orders are available in Microsoft^®Excel^® Format or Portable Data File (PDF). To read PDF you will need to have Adobe Acrobat^® Reader installed on your computer; this software is available at no cost from Adobe.

Des Moines Airport Travel

Other than short term; i.e., a day or less, it is generally neither economical nor good use of a University vehicle to leave it in an airport parking lot. Transportation Services has established a special contract with Enterprise Rent-A-Car for one-way rentals to and from airports. To use this service complete the Enterprise Rent-A-Car Intramural and fax it to 515-294-4838.

Student Organization Travel

Student Organizations need to complete the ISU Student Organization Travel Authorization form. Submit completed forms to Office of Risk Management located in Administrative Services Building (ASB) or Recreation Services for Sport Clubs.

Downloadable Files		File Format
Document Type	Description	Excel^®/Word^®	PDF
Intramural Purchase Order	Short Term Rental
Intramural Purchase Order	Long Term/Seasonal Rental
Intramural Purchase Order	Enterprise Rent-A-Car Intramural
Student Organization Travel Authorization	Travel Form