Making Reservations

To schedule a vehicle for a department rental with Transportation Services use the Online Order Form. Transportation Services dispatch system will allow you to reserve, change or cancel reservations 24/7 from your electronic devices. Each driver and requestor will need to fill out a one time profile prior to your first reservation on the system. If you are part of a student organization you need to follow the directions under Student Organization Travel, shown below. If you have any questions please call 515-294-1882.

Reservations require the following information:

  • Type of vehicle
  • Pickup date and time
  • Return date and time
  • Destination
  • Business Purpose
  • Requester
  • Driver
  • Account number
  • Phone number and department name
  • Number of passengers in vehicle including the driver


Please note: Transportation Services is not open on Saturdays or Sundays. If you need a vehicle to depart on these days you must pick up the keys between 3:00 and 4:45 pm the Friday prior to departure. The vehicle needs to remain on the lot until you depart on your trip over the weekend.


Des Moines Airport Travel

Other than short term; i.e., a day or less, it is generally neither economical nor good use of a University vehicle to leave it in an airport parking lot. Transportation Services has established a special contract with Enterprise Rent-A-Car for one-way rentals to and from airports. To use this service complete the Enterprise Rent-A-Car Intramural and fax it to 515-294-4838. Please remember to prepare an intramural for the trip to the airport and an additional intramural for the return trip. It is best to make these reservations at least 48 hours in advance.

Enterprise One Way Rentals to and from the Airport

Seasonal Request

For seasonal (i.e. a month or longer) vehicle request please follow the same link above. The seasonal requests are assigned on a first come first serve basis and require at least a week notice please.

Student Organization Travel

Student Organizations need to complete the ISU Student Organization Travel Authorization form. Submit completed forms on the online travel system. All trips must be approved by either the Office of Risk Management or Recrecration Services before Transportation Services may hand out keys. Please input all travel request at least 10 days prior to pick up date.  

Student Travel Link