Vehicle Rental – General

The University maintains a fleet of vehicles, which are available to faculty and staff under short or long term rental agreements.

Transportation Services offers a wide range of vehicles to meet staff and faculty needs. Vehicles include sedans, 7, 9, 12, and 15-passenger vans; small, 1/2, 3/4, and 1-ton pickups, cargo vans, and a wheel chair accessible van. Larger vehicles or specialty units owned by Transportation Services are limited in numbers and are usually rented to departments on a permanent basis. New long-term or permanent specialty vehicle requirements should be discussed with Transportation Services at least six months in advance of their required date. When transporting 30 or more passengers, rental of a larger vehicle from an outside source may be necessary. Such rental can be accomplished with the Purchasing Department.

Rental rates are established at the beginning of each fiscal year. The rates are established as a minimum daily charge, which includes a fixed number of miles of use. Mileage above the base is charged at a cost per mile rate. Seasonal customers (billed quarterly) utilize the long-term rate schedule. Two to four weeks advance notice is the minimum time needed for a long-term rental. Rental rates include fuel, service, and repair. A credit card is provided with each vehicle and is for vehicle fuel, supplies, and parts only. No personal use is permitted.